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It’s easy to get caught up in the day-to-day running of a business and delay routine tasks like accounting and expense tracking, but a little organization in the office can go a long way. Taking the time in the New Year to organize your accounting, financing and even project management, can set you up to be more productive, save you time and money, and, ultimately, help you be more successful in your business.

Here are a few ideas to get started on the road to efficiency:

  • Move to a cloud-based document management system like Dropbox for time-saving file sharing and storage. Cloud-based management systems offer quick and easy file sharing and pay-by-usage storage, so it’s easy to upgrade capacity without large out of pocket costs.
  • Call in a professional tax adviser to help with your taxes. A tax adviser can offer expert guidance on managing your finances, including cash management and employee benefits, as well as minimizing your taxes and planning for future tax impact.
  • Make tax payments and other business payments through online banking.  Revenue Canada’s E-Services for Business makes it faster and easier to handle tax matters and most major Canadian banks offer apps for online banking.
  • Use web-based apps and software to increase accuracy and reduce paperwork. To streamline your accounting needs, consider trying Xero or Quickbooks Online for quick and easy payroll, accounting, invoicing, and fast bank reconciliation.  If you need to more accurately track expenses, Expensify offers user-friendly software that simplifies the way your employees report expenses and easily exports that information to your accounting package.  There are even apps for efficient tracking of time and travel reporting.
  • Consider virtual staffing services, a growing trend among small businesses. Outsourcing operational tasks such as calendar management, reception, outgoing client calls and travel planning, can keep you organized and on task while saving you time and money.
  • If you bill for professional services, using a time tracker like Toggl and project management system like Asana that organizes tasks into shared projects, can change the way you organize, communicate and manage project.
  • Write down your goals for the week. Taking 15 minutes each week to get organized can help you prioritize and keep you focused.

It’s not easy to get organized all at once, but making the decision to do so is a great first step.  Don’t get overwhelmed – just decide where you need the most help and then take action. Once you begin to implement these time-saving organizational ideas, you will find yourself with more time to focus your energy on doing actual business!

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